Inclement Weather Plan

Heidelberg University's inclement weather plan is invoked in the most serious times when conditions make travel to and from campus dangerously imprudent or other events cause serious safety concerns. Following are the steps Heidelberg University takes to be sure faculty, staff and students are safe during inclement weather:

  1. When the Seneca County Sheriff’s Office and the City of Tiffin Police Department declare the roads in Seneca County and the City of Tiffin impassable and motorists are advised to stay off the roads and highways, the Vice President for Student Affairs and Enrollment, in collaboration with the Vice President for Academic Affairs and the Associate Vice President of Engineering and Facilities, will determine whether classes should be delayed or canceled for that day, and if college offices will be closed. The decision will be made as early as possible in order to inform employees and students.
  2. All Maumee campus class closing decisions will be made by the Vice President of Academic Affairs and the Director of Heidelberg at Arrowhead Park. Decisions regarding Weekend University and graduate classes will be made by the Office of Academic Affairs.
  3. The following media sources will be utilized to inform students, staff and faculty of delays or closings: WTTF (Tiffin — 1600 AM) and WCKY (Tiffin — 103.7 FM); WTVG-TV (Toledo — Channel 13); NNPW (Toledo — Channel 12); and WTOL-TV (Toledo — Channel 11).
  4. A person will be assigned to report to the Heidelberg University Business Office by 7 a.m. to cover the telephone. That number is 419-448-2000.
  5. It is important to realize that being a residential college requires essential services be provided at all times. Essential services personnel include the Associate Vice President of Engineering and Facilities and all members of Krammes Service Center staff, the Vice President for Student Affairs and Enrollment, a designated person to cover the phone in the Business Office, the Director of Food Service, the Director of Security and the Vice President for Administration. Each of these employees will be expected to determine what members of his/her staff should also be present at that time.
  6. The Associate Vice President of Engineering and Facilities will utilize his staff to make sure all paved parking areas are cleared.
  7. There are three levels of snow emergency classifications:
    • LEVEL 1: Roadways are hazardous with blowing and drifting snow. Roads are also icy. Drive very cautiously.
    • LEVEL 2: Roadways are hazardous with blowing and drifting snow. Only those who feel it is necessary to drive should be out on the roads. Contact your employer to see if you should report to work.
    • LEVEL 3: All roadways are closed to non-emergency personnel. No one should be out during these conditions unless it is absolutely necessary to travel. Those traveling on the roads may subject themselves to arrest.

DELAY OF CLASSES
If the decision is made to delay the opening of the college, Monday-Wednesday-Friday classes will be scheduled to begin at 10 a.m. (8 a.m. and 9 a.m. classes will be canceled). Tuesday-Thursday classes will convene at 9:30 a.m.

FACULTY UNABLE TO REACH CAMPUS
Unless classes are delayed or canceled by the college, faculty members are expected to meet their classes. However, if a faculty member feels that he/she cannot safely travel to campus for class, the faculty member should call 419-448-2216 and leave a message with their name, department and day when classes will not be held. Whenever possible, faculty should call with the message before 7:30 a.m. It is important that this information is available for commuters as early as possible.

The information will be transferred to a special voice mailbox that has been created for weather-related information. By calling 419-448-2222, students will be able to learn which faculty members are not holding class prior to driving to campus or leaving the residence hall. Weather-related information also will be posted on the home page of the Heidelberg University website.