Housing Selection Dates and Eligibility

Housing Selection Timeline--Returning Students

Returning undergraduate students will select their housing for Fall 2015 during the spring semester. Students may apply to live in themed housing, honors housing, or participate in the housing selection lottery online. This timeline outlines the process:

Starting: Mon, Feb 2

Returning Student Housing Application Available in MyHousing (through OASIS2)
Mon, Feb 2 Life Success Community House and Apartment Applications Available
Mon, Feb 2 Honors Housing Interest Sign-Up (for returning students; sign-up sheet in Honors house).
Fri, Feb 13 Life Success Community House Applications Due
Tues, Feb 17-Thurs, Feb 19 Life Success Community House Interviews
Fri, Feb 27 Honors Housing Sign-Up Deadline
Fri, Mar 6 Life Success Community Apartment Applications Due
Tues, April 7 Lottery Priority Deadline: Students must apply for housing, be registered for 12+ hours and have no holds on their account to receive their priority time for the housing selection lottery.
Thurs, April 9 Lottery Roommate Selection: Login to MyHousing to view housing selection time and choose roommates.
Mon, April 13 Fill a Single/Single Suite (Brown, France, King, Talmage Singles; and Miller Single+Single Suites)
Tues, April 14 Fill an Apartment/Suite/Triple (Miller Hall Triple+Double and Double+Double Suites; Williard Hall vacant Senior Apartments; France Hall Triples)
Wed, April 15 Fill a Double (Brown, France, King, Talmage Doubles; Williard Hall 2-person apartment; vacant Miller Hall doubles)
Thurs, April 16 Open Room Lottery (for those without roommates)
After Fri, Aug 1 Students who did not select a room or contact Campus Life are assigned housing

Housing Selection Lottery Requirements

Returning undergraduates will participate in housing selection in an online lottery system called MyHousing (available in OASIS2). To be entered into  Housing Selection, students must meet the following requirements by the lottery priority deadline:

  1. Enroll full-time for fall semester (12 credit hours)
  2. Clear all outstanding holds on student account
  3. Complete the online Housing Application and Contract (in MyHousing)
    1. The application allows you to select building preferences, but are only used in the event a student does not select his/her own room
    2. The Returning Student Application does not ask for roommate requests. Students do this shortly before the lottery starts. (See Roommate Selection section).

Roommate Selection

Roommate selection for eligible students begins Thursday, April 9 in MyHousing. When choosing a roommate, keep in mind the following:

  1. If you can't find your roommate in the roommate search, they are ineligible and must resolve their eligibility with the appropriate office.
  2. The size of their group must exactly match the size of the room they want to view on the day of the lottery.
  3. Back-up plans are highly recommended in case no spaces are available to match the size of the group.
  4. The student in a roommate group with the earliest lottery time receives the first opportunity to choose for the group.

Choosing a Room

Each roommate applying for housing must be able to meet the qualifications for the building they are trying to view/select, which are as follows:

Hall Anticipated Credits By End of Spring Semester Description
Brown Hall Open to All Classes Co-ed building, single-sex floors
France Hall Open to All Classes Female Only
King Hall 0-55 credits Co-ed building,single-sex floors
Miller Hall 24+ credits Co-ed building, single-sex suites
Life Success Community Houses 24+ credits, 2.5 GPA Single-sex by house, priority given to group applicants in February
Life Success Community Apartments 56+ credits, 2.5 GPA Single-sex apartments, priority given to group applicants in March
Talmage Hall Open to all classes Co-ed building, single-sex pods (Exception: Honors Pod A is co-ed, separated by floor)
Williard Hall 56+ credits Co-ed building, single-sex apartments

 

How Lottery Times are Determined

For students participating in the lottery, lottery times are automatically generated. First, students will be grouped by the number of earned credit hours they currently hold. For example, students with 90 credit hours will get to choose housing before students with 89 credit hours. Then, within each credit hour grouping, students will be sorted by GPA. Using the same example, the group of students with 90 credit hours is sorted so that the student with the highest GPA will be permitted to select first within the group. Lottery times will be posted in MyHousing in advance of Housing Selection.

Missed Priority Deadline

Students who do not meet the eligibility requirements by the priority deadline will not obtain their priority time in the lottery. Once they become eligible, they should contact the Campus Life Office to be assigned a time at the end of each lottery.

Singles

Because there are a limited number of singles, students may be added to the waiting list by contacting slehman1@heidelberg.edu once the lottery closes. Students should either pursue living with a roommate of their choice in a later lottery, or participate in the Open Room Lottery on Day 4.

Buyouts/Holds

Buyouts are not possible using the MyHousing portal, nor are they permitted by request until the Campus Life Office has finished making housing assignments for all fall semester students. Full occupancy is expected in all Life Success Community Houses and Apartments, as well as in Williard Hall.

Similarly, students cannot hold spaces for others who will not be living on-campus during fall semester (eg. study abroad), nor can spaces be held for students ineligible to participate in the lottery.

Themed Housing (Life Success Communities) and Honors Housing

Greek/Themed Housing information will be on our Housing Options page in February, under Theme-Based Housing. Students interested in honors housing should sign up with the honors program. Priority for singles in the honors pod will be made by seniority. See the first table for application deadlines for each program.

Please visit the Campus Life Office or Stephanie Lehman (slehman1@heidelberg.edu) with questions.