Guests and Student Visitors

  1. Guests - A guest is defined as anyone not enrolled at Heidelberg University.
    1. Students are permitted to host overnight guests in the University-owned housing provided that:
      1. consent is obtained from the roommate(s) or housemates. The privacy and safety of the roommate(s) or housemates takes priority over the presence and behavior of a guest. In all cases, the rights of the residents of the room or house to uninterrupted use of the space take precedence over the privilege of guest visitation.
      2. the guest is officially registered with the Residence Life Office and Campus Safty and Security. Guest Registration cards can be obtained from RA staff or from the Residence Life Office webpage.
    2. Residents are responsible for ensuring that their guest(s) comply with all University policies and procedures. A resident can be held accountable for any policy violations, damage, etc., attributed to a guest that he/she may be hosting.
    3. Failure to register an overnight guest is a violation of the guest and visitation policy and may result in loss of guest and visitation privileges.
    4. One room may not exceed 2 overnight guests per night.
    5. Overnight guests must carry a picture ID and a copy of the guest registration form at all times.
    6. Guests must be escorted at all times while in the residential buildings.
    7. Guests are permitted to stay on campus for no more than a total of four days during a one-month period.
  2. Student Visitors - A visitor is defined as a student who is enrolled at Heidelberg University.
    1. Residential Visitation hours for students enrolled at Heidelberg are 24 hours per day, 7 days per week under the following conditions:
      1. consent is obtained from the roommate(s) or housemates. The privacy and safety of the roommate(s) or housemates takes priority over the presence and behavior of a student visitor. In all cases, the rights of the residents of the room or house to uninterrupted use of the space take precedence over the privilege of student visitation.
      2. Unescorted student visitors are not permitted in residence halls between the hours of 12:00 midnight and 12:00 noon Monday through Friday, and between the hours of 2:00 a.m. and 12:00 noon Saturday and Sunday. Resident hosts must escort their visitors during these times.
    2. Residents are responsible for ensuring that their visitor(s) comply with all University policies and procedures. A resident can be held accountable for any policy violations, damage, etc., attributed to a student visitor that he/she may be hosting.
    3. Student Visitors are permitted to stay in the resident hosts room overnight for no more than a total of four days per month.
    4. Student Visitors must use restroom facilities that are designated on their gender. Shared bathroom facilities (i.e., Miller Hall) must have approval of all residents prior to use.