Residents

Cohabitation

Assigned students to a room, apartment, or house are the only individuals permitted to reside there. If the Residence Life staff observes evidence or is informed of cohabitation between two or more people other than the assigned person(s) of the room, loss of guest and student visitation privileges may result. Students may be documented for judicial purposes to determine if a violation occurred.

Commuter Status

  1. Students are required to maintain occupancy in campus housing during their full academic career at Heidelberg unless authorization is granted to withdraw from college housing. Students must meet all of the following criteria to live off campus:
    1. Residency with a parent or legal guardian within a 50-mile driving radius of the University;
    2. Parent or Legal Guardian Verification of at-home residency.
  2. Commuter Status will not be granted mid-year unless extenuating circumstances exist. (See Housing Contract for further information)
  3. Students must re-apply for commuter authorization each academic year.
  4. The cost of a double room and a meal plan will be applied to a student’s account until approval is granted.
  5. Students approved for commuter status found living anywhere other than their parent's primary residence within 50 miles of Heidelberg will be charged room and board charges for the academic year. Please see Housing Contract for further information.

Courtesy and Quiet Hours

  1. Courtesy Hours
    1. Courtesy Hours are in effect 24 hours a day, 7 days a week both inside and outside the residence halls. Consideration for others is a primary component of community living and students agree to uphold this expectation when they choose to become residents.
    2. The volume of stereos/TVs/voices/etc. must be kept at a level that cannot be heard outside the room with the door closed or outside the building.
    3. Noise level must not deter students who want/need to study or sleep at any time.
    4. Speakers may not be placed on or played from windowsills.
    5. Amps of speakers must be appropriate to room size and volume kept at a conversational level of sound.
    6. Students must comply with any student or staff member’s request to be quiet.
  2. Quiet Hours
    1. When quiet hours are in effect, stereo, voice, and television volumes must be kept low and room doors must be closed when there is any noise in the room.
    2. Quiet Hours are 10pm to 11am Sunday night through Friday morning and midnight to 11am Friday night through Sunday morning.
    3. During finals week, 24-hour quiet is in effect.
  3. Failure to comply with Courtesy and/or Quiet Hours may result in a noise contract where a requirement that sound equipment must be stored in a designated area until it can be taken home.

Guests and Student Visitors

  1. Guests - A guest is defined as anyone not enrolled at Heidelberg University.
    1. Students are permitted to host overnight guests in the University-owned housing provided that:
      1. consent is obtained from the roommate(s) or housemates. The privacy and safety of the roommate(s) or housemates takes priority over the presence and behavior of a guest. In all cases, the rights of the residents of the room or house to uninterrupted use of the space take precedence over the privilege of guest visitation.
      2. the guest is officially registered with the Residence Life Office and Campus Safty and Security. Guest Registration cards can be obtained from RA staff or from the Residence Life Office webpage.
    2. Residents are responsible for ensuring that their guest(s) comply with all University policies and procedures. A resident can be held accountable for any policy violations, damage, etc., attributed to a guest that he/she may be hosting.
    3. Failure to register an overnight guest is a violation of the guest and visitation policy and may result in loss of guest and visitation privileges.
    4. One room may not exceed 2 overnight guests per night.
    5. Overnight guests must carry a picture ID and a copy of the guest registration form at all times.
    6. Guests must be escorted at all times while in the residential buildings.
    7. Guests are permitted to stay on campus for no more than a total of four days during a one-month period.
  2. Student Visitors - A visitor is defined as a student who is enrolled at Heidelberg University.
    1. Residential Visitation hours for students enrolled at Heidelberg are 24 hours per day, 7 days per week under the following conditions:
      1. consent is obtained from the roommate(s) or housemates. The privacy and safety of the roommate(s) or housemates takes priority over the presence and behavior of a student visitor. In all cases, the rights of the residents of the room or house to uninterrupted use of the space take precedence over the privilege of student visitation.
      2. Unescorted student visitors are not permitted in residence halls between the hours of 12:00 midnight and 12:00 noon Monday through Friday, and between the hours of 2:00 a.m. and 12:00 noon Saturday and Sunday. Resident hosts must escort their visitors during these times.
    2. Residents are responsible for ensuring that their visitor(s) comply with all University policies and procedures. A resident can be held accountable for any policy violations, damage, etc., attributed to a student visitor that he/she may be hosting.
    3. Student Visitors are permitted to stay in the resident hosts room overnight for no more than a total of four days per month.
    4. Student Visitors must use restroom facilities that are designated on their gender. Shared bathroom facilities (i.e., Miller Hall) must have approval of all residents prior to use.

Off Campus Status

  1. Students are required to maintain occupancy in campus housing during their full academic career at Heidelberg unless authorization is granted to withdraw from college housing. Students must meet one or more of the following criteria to live off campus:
    1. 23 years old or older on or before the first day of classes prior to academic year beginning.
    2. Married or a single parent of a dependent minor child. Documentation of marriage certificate or birth record of child must be attached with application.
    3. Attain 75 credit hours with a 2.75 cumulative GPA prior to January 1, 2013, and achieve 87 credit hours with a 2.75 cumulative GPA for the Fall semester.
  2. Off Campus status will not be granted mid-year. (For further information, see Housing Contracts.)
  3. Students must re-apply for off-campus status each academic year.
  4. Application for off-campus living is not final until land-lord agreement is submitted to the Campus Life Office.
  5. The cost of a double room will be applied to a student’s account until approval is granted.

Residency Requirements

All full-time students are required to live in University-owned housing. (See Commuting & Living Off Campus for further information regarding these options.)

Restroom Use

To ensure the privacy of residents use of the toilet and shower facilities, residents and visitors must use a same sex restroom. Restrooms may be closed for cleaning and repair. Do not use restrooms under those conditions. Violators will be documented.

Tobacco Free Campus

Heidelberg University remains committed to the health and wellness of its employees, students and the broader campus community. Among the efforts to be implemented by the University are efforts to promote and assist health awareness, wellness, and smoking/tobacco cessation and to enhance air quality and concern for the health and wellness of others throughout campus.

Smoking, the use of smokeless tobacco products, and the use of electronic smoking devices is prohibited in all facilities owned or leased by Heidelberg University and on the grounds of any property owned or leased by the University. This means all buildings owned or controlled by Heidelberg University, including shelters, indoor and outdoor athletic facilities, walkways, sidewalks, residence halls, and parking lots. Smoking, the use of smokeless tobacco products, and the use of electronic smoking devices is prohibited on sidewalks that adjoin University property. Smoking, the use of smokeless tobacco products, and and the use of electronic smoking devices is also prohibited in any vehicle or equipment owned, leased or operated by Heidelberg University.

Students, faculty, and staff violating this policy may be subject to University action. Visitors who violate this policy may be denied access to Heidelberg University campus and may be subject to prosecution for trespass.

Smoking is defined as inhaling, exhaling, burning, or any lighted cigar, cigarette, shisha pipe, pipe, water pipe (hookahs) or other lighted smoking device for burning tobacco or any other plant.

Smokeless tobacco includes, but is not limited to, chew, snus, snuff, sticks, strips and orbs.

Electronic smoking devices, commonly referred to as electronic cigarettes or e-cigarettes, are battery operated devices and closely resemble cigarettes.

For the purpose of enforcement the presence of smoking devices, smokeless tobacco or electronic smoking devices in a residence facility may be reasonable grounds for Residence Life staff or Security to question and/or document an alleged violation. As such, students are cautioned to use good judgment within this setting.

Special Residential Accommodations

  1. Special residential accommodations for medical needs, include, but are not limited to
    1. Single rooms;
    2. Air Conditioning;
    3. Building Proximity to other services/offices;
    4. Private Restroom;
    5. Elevator;
    6. Special off campus approval;
    7. Any need that requires an exception to the established room selection or assignment process.
  2. Requests for special accommodations must be submitted in required form to the Heidelberg Disabilities Intervention Team. The Director of Residence Life, following approval and direction from the Disabilities Intervention Team, will provide reasonable residential accommodations.
  3. The required forms for special accommodation requests are available from the Academic & Career Support Center website.

Sports and Recreation

  1. Sports activity within the residence facilities increases the possibility of personal injury and/or damage and creates disturbances. Athletic activities are to be confined to areas designated for such use. There are designated areas on campus for baseball, football, weights/weight lifting equipment, Frisbee, soccer, lacrosse, golf, tennis, volleyball, basketball, catch, etc. The use of University-owned housing and areas directly around the buildings for these activities is prohibited.
  2. Bicycles left in hallways and by doorways or stored in residential rooms pose a fire and safety hazard. Bikes must be stored in designated bike racks on campus. Bicycles may not be ridden in University-owned housing.
  3. Rollerblades may not be used in University-owned housing.