Graduation Application
Applications are being sent as a pilot program for those students eligible to be a December 2012, May 2013, or August 2013 graduate. The application deadline is October 15th and applications received after this date will incur a late fee of $25.00 to the student's account.
Students who delete their unique URL, who are not presently enrolled but plan to graduate, or who are taking credit hours beyond the typical load and may not have received a URL, may complete the application through a secure webform.
Degree Audits (graduation summaries)
The University offers an on-line degree audit system for all enrolled or recently enrolled, undergraduate and graduate degree-seeking students. DegreeWorks offers students 24-hour access to review their progress toward declared degree requirements. DegreeWorks also offers the student the ability to temporarily change the intended major, minor, or concentration to review progress should the student contemplate changing their intended major, minor, or concentration. The Registrar will review the DegreeWorks summary of a student’s academic standing and remaining requirements when the student applies to graduate, late September, to identify challenges that have not been addressed by the student.
Diploma Distribution Policy
Heidelberg University awards and distributes diplomas three times per year, and there is one commencement ceremony in May. Completion deadlines for in-progress work are August 25, December 22 and the Wednesday prior to commencement in May. Diplomas are mailed by return-receipt certified mail within two business weeks of the documentation deadline, if there is no hold on the diploma. The mailing address in the database will be used. This address is available to any active student on his/her OASIS2 account, and should be corrected by the student if necessary prior to diploma distribution. With advance written request, alternate diploma distribution may be possible.
To qualify for a given deadline, all coursework including assignments and exams must be completed by these deadlines either at Heidelberg University or with special permission as a transient student. CLEP exams must be taken by theses dates as well. Documentation of transient work or CLEP scores must arrive by September 15, January 15 and May 30 respectively. If a deadline falls on a weekend, the deadline will be extended to the following Monday.
Transient documentation consists of an official, final transcript, sent by U.S. mail by the credit-granting institution directly to the Office of the Registrar at Heidelberg University. CLEP documentation consists of final score reports sent by the College Board by U.S. mail to the Office of the Registrar. Letters, faxes, student grade cards, transcripts brought by students, etc. do not constitute official documentation. Between the deadline for completing work and the deadline for documentation, no verification of degree completion will be made until all documentation is complete. Students who are unable to meet these deadlines will be considered in the next diploma distribution cycle. Diplomas will be available on the next distribution date if documentation is available by that deadline.
Commencement Participation Policy
Assuming all financial obligations to the University have been met, the following students are eligible to participate (walk) once in a commencement ceremony:
December Graduates
- Those who received diplomas for completion of all work by the December 22 deadline may participate the following May.
May Graduates
- Those who completed and documented all work by Wednesday prior to Commencement in May may walk (are eligible for honors ceremony/medals and diplomas).
- Those who completed all work by the Wednesday prior to Commencement in May, but who will take until May 30 to document work may walk (are not eligible for honors ceremony/medals or diploma until work is documented).
Summer Graduates
- Those who have outstanding requirements following the deadline of the Wednesday prior to Commencement in May may walk PROVIDED they are registered at Heidelberg for the outstanding work, or have a completed Transient Student Form on file in the Office of the Registrar by the Friday of the week prior to commencement (are not eligible for honors ceremony/medals or diploma until work is completed). Heidelberg registration and/or Transient Form work must cover all outstanding credits and be reasonably able to be completed (as determined by the registrar) by the summer completion deadline.