HEIDELBERG UNIVERSITY ALUMNI COUNCIL
Section 1: The name of this organization shall be known as the Alumni Council of Heidelberg University.
Section 1: The purpose of the Alumni Council shall be to:
apprise Heidelberg University of the concerns and interests of Heidelberg Alumni.
assist Heidelberg University concerning its fund raising, alumni development, career development, and student recruitment.
foster friendship and a spirit of loyalty to Heidelberg.
preserve an intimate relationship between Heidelberg alumni and friends.
serve as ambassadors of Heidelberg University.
Section 1: Heidelberg University Alumni shall include:
any student who has completed a full semester’s work and whose class has graduated;
any person who has earned an undergraduate degree;
any person who has earned a graduate degree;
or any person who has received an honorary degree from the institution or who has served the institution.
Membership of the Alumni Council
Section 1: One third of the membership shall be nominated annually by the Heidelberg University Alumni, Council members or by self-nomination.
Section 2: The members of the Alumni Program Development Committee and a representative of the Office of Alumni Relations shall serve as the nominating committee and select members for the Alumni Council.
Section 3: Membership of the Alumni Council shall not exceed fifty.
Section 4: Members shall serve a three-year term. No member shall serve more than three consecutive terms. The President and the President-Elect shall be exempt from the term limit requirement while in office.
Section 5: If a member is unable to complete his/her term, the Advisory Board will appoint a replacement for the duration of that term. Section 6: Representatives of the Office of Institutional Advancement (Alumni Relations, Development and University Relations), the Office of Admission and the Office of Career Development shall serve as ex-officio members of the Alumni Council.
Emeritus Members of the Alumni Council
Section 1: Any member of the Alumni Council who has served a minimum of three (3) three (3) year terms as a member shall be eligible to be designated an “Emeritus Member.”
Section 2: An Emeritus Member shall have the right to attend and participate in all Alumni Council meetings, but shall not have the right to vote on matters requiring a vote.
Section 3: A member shall be designated an Emeritus Member upon the vote of a majority of members present at any annual meeting of the Alumni Council.
Officers and Their Duties
Section 1: The officers of the Alumni Council shall be a President, a President-Elect, a Secretary, and the immediate Past-President.
Section 2: It shall be the duty of the President to preside at all the meetings of the Alumni Council. Those duties shall consist of the following: A. Provide an agenda in consultation with the Office of Alumni Relations designee for the meetings. B. Coordinate with the Secretary on all minutes and distribution of those minutes to all members. C. Operate within the guidelines of Robert’s Rules of Order. D. Work with the President-Elect in preparation to assume the duties of the President in the upcoming term. E. Pursue such actions and activities as directed by the Alumni Council.
Section 3: It shall be the duty of the President-Elect to officiate in the absence or disability of the President and assuming all above mentioned responsibilities of that office. A. The President-Elect shall work with the President in preparation to assume the duties of the President in the upcoming term. The President-Elect may continue to serve on the Alumni Council until his/her three-year term as President is completed.
Section 4: It shall be the duty of the Secretary to keep a full and complete record of the proceedings of the Alumni Council at each Advisory Board and general Council meeting. Section 5: It shall be the duty of the immediate Past-President to serve in an ex-officio capacity.
The Advisory Board
Section 1: The Advisory Board shall consist of the President, President-Elect, Secretary, the immediate Past-President, and the chairs of the four standing committees. The four standing committees are: the Alumni Program Development Committee, the Fundraising Development Committee, the Career Development Committee and the Student Enrollment and Retention Committee. The Director of Alumni Relations shall serve as a member.
Section 2: The Advisory Board shall be empowered to transact all necessary business requiring attention throughout the year. Section 3: It is also the responsibility of the Advisory Board to appoint vacancies as they open for the Advisory Board for the duration of the term.
Meetings and Elections
Section 1: The Alumni Council shall meet at least twice a year and at other times as called by the Advisory Board.
Section 2: The annual meeting of the Alumni Council shall be held during Alumni Weekend, at such time and place, as the Advisory Board shall designate.
Section 3: Therefore it shall be the responsibility of a representative of the Advisory Board to report to the Alumni during Alumni Weekend and Homecoming the action of the Alumni Council during the past year and to bring before the Alumni such other business as may be deemed necessary.
Section 4: The members of the Alumni Program Development Committee and a representative from the Office of Alumni Relations shall serve as the officer nominating committee. A. The Committee shall, upon consultation with the Alumni Council Advisory Board, name a slate of candidates for each office of President, President-Elect and Secretary. B. The candidates need to be selected and presented at the fall meeting of the Alumni Council. Nominations from the floor will be accepted at that time.
Section 5: The election of officers shall be held during the annual meeting on Alumni Weekend.
Section 6: All elections shall be by ballot and require a majority of all votes cast to constitute an election.
Section 7: A quorum of the Alumni Council shall be of the members present at the annual meeting.
Terms of Service
Section 1: The term for the office of President shall be three years.
Section 2: The term for the office of President-Elect shall be three years.
Section 3: The term for the office of Secretary shall be three years.
Section 4: The term for the office of Past-President shall be three years.
Representation to the Heidelberg University Board of Trustees
Section 1: The President of the Alumni Council will be a voting member of the Heidelberg University Board of Trustees during the three years of his/her presidency. The President will be a full voting member of the Board of Trustees and will be considered equal to any other Trustee with all rights, privileges, and responsibilities.
Section 2: The President-Elect of the Alumni Council will be an ex-officio member of the Heidelberg University Board of Trustees during the year prior to his/her becoming president. The President-Elect may attend any or all of the meetings of the Board of Trustees, using this time for training and planning.
Amendments of the By-Laws
Section 1: The By-Laws shall be amended at any regular meeting by a two-thirds vote of the members present at such meetings.