International FAQs

Where is Heidelberg University located?
Heidelberg University is located in Tiffin, Ohio in the United States of America. Not to be confused with the University of Heidelberg in Germany, we are a separate and distinct university, although we share some exchange and study abroad programs with the University of Heidelberg in Germany. 

 

Should I apply as an international or domestic student?
Your citizenship determines whether you apply as an international or a domesitc student, not where you live. You are an international student if you are:

  • a foreign national living outside of the U.S.,  OR
  • a foreign national living in the U.S. who is neither a U.S. Citizen nor a Lawful Permanent Resident (LPR with a green-card).

If you are an LPR or Citizen of the U.S. living overseas, you are considered a domestic student when applying for admission, federal financial aid, and Heidelberg University scholarships and grants. If you have lived in the U.S. the majority of your life, but have an undocumented or pending U.S. citizenship status, you will also need to apply as a domestic student.

If you are uncertain of your legal status, please contact the Office of Admissions at 419-448-2335 or via Skype at Heidelberginternational.

 

How do I apply?
Heidelberg University uses one application for all Undergraduate international students and another application for Graduate international students. The application and admission information for each type of student is found at the links below:

 

Is there an application fee?Heidelberg t-shirt
No. Heidelberg University does not require an application fee. All applications submitted online are free.

 

When are the intakes and application deadlines?

  • Fall semester(starting in August). Admission deadline is June 1.
  • Spring semester (starting in January). Admission deadline is November 1. Not available for MBA applicants.
  • Summer semester (starting in May or June). Admission deadline is April 1. Not available for MBA or undergraduate applicants.

 Applicants submitting documents after these deadlines may not be admitted but may switch to a later semester.

 

How much is tuition and the other costs?
International costs and fees are listed specifically at the links below:

 

Can I apply for any scholarships or financial aid funding?
Federal financial aid is not available to international applicants. We do offer two scholarship opportunities to qualified applicants as listed below. Applications are reviewed for these scholarships once all of the application and admission materials have been received by the Admissions Office. 

  • Ambassador Scholarship - Open only to undergraduate international applicants. Based on a cumulative grade point average (GPA) of 2.75 or above. Awards a minimum of $8,000 per year. 
  • MBA Scholarship - Open to applicants for the Master of Business Administration program only. Based on a cumulative grade point average (GPA) of 3.5 of above. Awards up to $6,000 for the whole MBA program. 
     

When does Heidelberg notify students if they have been awarded a scholarship?
Candidates are notified of their scholarhip recipience in their letter of acceptance. 

 

What academic proof is required?
Heidelberg does not require the ACT, SAT, GMAT, or GRE results for international applicants. Instead, we require that transcripts be sent to a NACES approved agency for a transcript evaluation. That evaluation must then be sent directly to Heidelberg from the NACES agency according to the following rules:

  • Undergraduate International Applicants: Request a "document-by-document" evaluation for secondary school work and a "course-by-course" evaluation for higher education coursework.. Instruct the NACES agency of choice to send the transcript evaluation to Heidelberg University. Do not send your transcript directly to Heidelberg.
  • Graduate International Applicants: Request a "course-by-course" evaluation for undergraduate school work. Instruct the NACES agency of choice to send the transcript evaluation to Heidelberg University. Do not send your transcript directly to Heidelberg.

 

Can I receive Heidelberg University credit for my AP or IB courses?
Yes. Heidelberg recognizes these courses. Applicants who have completed the IB Diploma begin classes at Heidelberg with a second year (Sophomore) status. 

 

What must I do to prove my English proficiency?
To enroll in full academic courses, a minimum score of one of the following is required:

  • TOEFL: 79 (iBT); 550 (paper-based); Institutional Code: 1292
  • IELTS: 6.5
  • ELS: 112

Students exempt from English profiency proof must be from the following countries:

Anguilla British Virgin Islands Gibraltar Jamaica St. Lucia
Antigua & Barbuda Canada (except Quebec) Grenada Jersey St. Vincent & the Grenadines
Australia Cayman Islands Guernsey Liberia Trinidad & Tobago
Bahamas Dominica Guyana Montserrat Turks & Caicos Islands
Barbados Falkland Islands Ireland New Zealand United Kingdom
Belize Ghana Isle of Man St. Kitts & Nevis United States Territories

Any other exceptions to the rules for the language requirements may occur in specific and circumstantial cases that prove the international student’s English proficiency in other ways.

Any request to be exempt from the language requirements must be submitted in writing to the Admissions Office with supporting documentation. Heidelberg University reserves the right to approve the adequacy of the exemption request.

 

What if my English language score is not high enough?
If your score does not meet the minimum requirements above, you can still be admitted, but you may have to taek ESL courses through the Heidelberg English Language Institute (HELI)

If you are admitted 100% in HELI courses (only ESL courses), you will be admitted as a non-degree student and will be switched to your major once you are not longer a 100% HELI student.

 

Must I take the ACT, SAT, GRE or GMAT?
No. 

 

Must I submit all of my documents at the same time?
You may submit the documents all together or in stages as they become ready. If you choose to send them separately, be certain that your complete name appears consistently on all of the documents so that we can match them to your file and process them as quickly as possible. We notify you by email when your file is complete and an admission decision has been made.

 

How do I send admission documents to Heidelberg?

Transcripts must come directly to us from an approved agency. Please choose a NACES agency to submit your transcripts. 

English test scores may be sent by mail or courier, by email or by a legible fax. 

Copy of passport, evidence of financial support and all program requirements may be sent by mail or courier, by email or by a legible fax. 

 

Where should I send my documents?
Use the following address  for international first-class post or courier:

Melissa Nye
International and Graduate Admissions
Heidelberg University
310 E. Market St.
Tiffin, OH  44883
U.S.A.

Email: international@heidelberg.edu
Skype: HU_international
Phone: (cc: 1) 419-448-2602
Fax: (cc: 1) 419-448-2334
 

When will I hear about admission?
A candidate may expect to receive notification regarding admission within two to three weeks of having submitted ALL required application materials.

 

What options are available to me for living on campus?
About 85 percent of students live in campus–owned housing, which includes six traditional residence halls, senior apartments and an average of 10 Cooperative Learning Communities (CLC). CLCs are themed houses that provide you with the opportunity to develop initiatives and programs that you feel will benefit the Heidelberg and/or Tiffin communities. If you live within a 50-mile radius of Heidelberg University, you have the option of commuting.

Graduate students are allowed to apply for on campus housing, but it is only available on a first-come, first-served basis, and if there is room on campus. On campus housing is not gauranteed to graduate students. 

 

Can I work or find employment while studying at Heidelberg with my F-1 visa?
F-1 students may not work off-campus during the first academic year, but may accept on-campus employment subject to certain conditions and restrictions. There are various programs available for F-1 students to seek off-campus employment after the first academic year. F-1 students may engage in three types of off-campus employment after they have been studying for one academic year. These three types of employment are:

  • Curricular Practical Training (CPT)
  • Optional Practical Training (OPT) (pre-completion or post-completion)
  • Science, Technology, Engineering, and Mathematics (STEM) Optional Practical Training Extenstion (OPT)

 Additional information is available on the U.S. Citizenship and Immigration Services website

Can I study abroad while enrolled at Heidelberg?
Absolutely! Heidelberg has many study abroad opportunities for all students wishing to study abroad for a semester, a year or the summer. These include study in Oxford, England; Heidelberg, Germany; and Seville, Spain.