ATEP Academic Policies

Policy on Admission of Transfer Students

Students wishing to transfer to Heidelberg and the Athletic Training Education Program (ATEP) must apply to both the institution and the program. All potential transfer students must follow the same application procedures as non-transfer students. Transfer students must have their transcript evaluated by the Registrar’s Office and the ATEP Director. Courses may be transferred from the student’s original college or university if they are substantially the same in scope and content as similar courses offered at Heidelberg. Such courses may be counted toward the degree requirements for the Athletic Training major; however, every student must take the following courses at Heidelberg in order to qualify for the Athletic Training major:

  • ATR 251 Management of Athletic Injuries and Illnesses
  • ATR 345 Orthopedic Assessment of the Lower Extremity
  • ATR 350 Orthopedic Assessment of the Upper Extremity
  • ATR 371 Clinical Proficiencies in AT III
  • ATR 372 Clinical Proficiencies in AT IV
  • ATR 381 Therapeutic Modalities
  • ATR 382 Therapeutic Exercise
  • ATR 425 Medical Aspects of Sport
  • ATR 470 Clinical Proficiencies in AT V
  • ATR 471 Clinical Proficiencies in AT VI
  • ATR 485 Organization and Administration of Athletic Training
  • ATR 490 Senior Seminar in Athletic Training

All or a portion of the prospective student’s clinical experience may be eligible for transfer from another institution to Heidelberg if the student passes a proficiency exam for each clinical competency course. This process is limited only to clinical experience associated with the following courses: ATR 270 Clinical Competencies I and ATR 271 Clinical Competencies II. The required minimum 800 clinical experience hours may be pro-rated if the student’s previous clinical experiences were supervised according to the standards of the Commission on Accreditation of Athletic Training Education (CAATE).

Policy on Student Participation in Intercollegiate Athletics

Because of the intimate relationship between athletics and athletic training, many prospective students who express interest in Heidelberg's ATEP are also interested in participating in intercollegiate athletics. We have had many alumni in our ATEP who were successful in balancing both the demanding curriculum of the ATEP and intercollegiate athletics. The ATEP does have a significant clinical component that requires a strong commitment on behalf of the student. This involves a weekly average of 20 hours that includes a combination of morning, afternoon, evening and weekend time commitments. Time conflicts between sport demands and clinical requirements may occur if careful planning is not taken into consideration. The Athletic Training Faculty and Staff are committed to encouraging students and assisting them in taking advantage of the many opportunities afforded to them at Heidelberg. We are also dedicated to guiding the student and the student athlete so he/she fulfills the graduation requirements of the Athletic Training major, has diverse and quality clinical experiences and graduates within the four-year plan. The following guidelines are designed to help accomplish these goals:

  • The intention on the part of a prospective student to participate in intercollegiate athletics shall not factor into the admissions decision for the ATEP.
  • Athletic Training students shall limit their participation to one intercollegiate team.
  • Participation in the student athlete’s non-traditional season is subject to the availability of his/her schedule only after fulfillment of clinical rotation responsibilities.
  • Athletic Training students who participate in intercollegiate athletics must, like all students, fulfill all the didactic and clinical program requirements before he/she may graduate. All such students are strongly encouraged to consult with the ATEP Director for effective planning to ensure on-time graduation.
  • All students are required to have at least one “equipment-intensive” clinical experience (e.g., football). Student athletes who play a fall sport may achieve this requirement through a clinical rotation assignment at one of our affiliated sites.

Policy on Retention and Probation

Academic Retention Criteria:

  1. Maintain a cumulative grade point average of 2.5 while enrolled in the ATEP.
  2. Each semester students must maintain a 2.5 GPA.
  3. In athletic training, students must earn a minimum 3.0 GPA within the core AT courses (offered within the athletic training department).
  4. The student shall receive satisfactory evaluations from supervising clinical instructors.
  5. Other Non-Academic Retention Criteria:

    1. Maintaining First Aid and CPR / AED Professional Rescuer Certifications
    2. Maintaining a current physical on file with the health center
    3. Demonstrating compliance with all Heidelberg's ATEP policies
    4. Obtaining Hepatitis B vaccinations and annual TB vaccinations
    5. Completing annual Blood borne Pathogen training.
    6. Continuing to meet the Heidelberg College ATEP Technical Standards for Admission.
    7. Other tasks as deemed necessary of students by the Commission on Accreditation for Athletic Training Education (CAATE) for an accredited ATEP.
    8. Probation:

      Once admitted to the ATEP, the athletic training student will be evaluated each semester by the athletic training faculty. As long as appropriate progress is being made, the athletic training student will be allowed to move on to the next semester of sequential coursework.

      An athletic training student will be put on program probation if his/her GPA falls below the GPA criteria or any of the other criteria is not maintained. They will receive written notification from the program director indicating that he/she has been placed on program probation. The athletic training student will be allowed one semester of program probation status in order to comply with all retention criteria. The athletic training student will be dismissed from the program if he/she has not met retention criteria by the end of the probationary semester. The athletic training student will receive written notification from the program director of being dismissed from the program. Dismissal and/or probation also may result from excess absences from clinical coursework / rotations, failure to complete the field experiences satisfactorily, or from academic dishonesty.

      Clinical Coursework: Students must demonstrate mastery of each competency course with their course instructor with 80% proficiency and completion of all requirements of the course. Each competency skill must be demonstrated to pass and receive credit for this course. Students are not permitted to progress to the next level of the program and sequence of courses until all assigned competencies have been demonstrated with 80% proficiency. In addition, each final proficiency evaluation must be passed with a passing point of 80% minimum. Scores with a rating of below 80% is considered failure of the course which will lead to the ATS retaking the entire proficiency course before progression to the next level of sequential coursework in the ATEP is allowed.

      ATEP Progress: The athletic training student is expected to meet appropriate deadlines and to demonstrate appropriate progress for the completion of proficiencies and other responsibilities for membership in the ATEP. Failure to meet the defined deadlines or being deemed at a level of inappropriate progress is grounds for probation or dismissal from the program.

      Appeals: Students may appeal decisions if they feel they are not being treated fairly. Appeals of decisions should be made in the following order:

      1. ATEP Director
      2. Dean of Professional Studies
      3. VPAA
      4. Educational Policies Committee
      5. NOTE: Dismissal from the Athletic Training Education Program does not automatically lead to dismissal from Heidelberg.

        Policy on Academic Reinstatement

        Students who are dismissed from the program may request a reinstatement of their position by adhering to the following parameters:

        1. The student must submit a typewritten request to be reinstated that includes why reinstatement is being requested and how the student plans to be successful. This is due to the Program Director by the dates illustrated below.
          1. If the student was dismissed after the fall semester, he/ she would have to submit the request by January 15.
          2. If the student was dismissed after the spring semester, he/ she would have to submit the request by August 30.
          3. No request will be accepted after these dates.
        2. The student will not be allowed to take any specific Athletic Training courses, nor engage in any clinical experiences for two full semesters (not including summer terms). The student may take courses to fulfill another major, minor, or general education requirement(s).
        3. Two semesters after dismissal (not including summer terms), the student’s cumulative GPA must be at or above 2.5 for reinstatement to be considered.
        4. Once the student is reinstated into the ATEP, he/she must adhere to the ATEP retention policy with the exception of the probationary period. If the student does not adhere to the retention policy, he/she will not be granted a probationary period, but will immediately be dismissed from the ATEP.
        5. Once the student is reinstated into the ATEP, he/she may resume the academic sequencing of the specific Athletic Training Department courses.
        6. A student may only request a reinstatement policy once after being dismissed from the program.

        Appeals: Students may appeal decisions if they feel they are not being treated fairly. Appeals of decisions should be made in the following order:

        1. ATEP Director
        2. Dean of Professional Studies
        3. VPAA
        4. Educational Policies Committee

        NOTE: Dismissal from the Athletic Training Education Program does not automatically lead to dismissal from Heidelberg.

        Policy on Professional Conduct

        Professionalism as an athletic trainer reflects a large variety of character traits as well as communication and clinical skills. It is the commitment of the program faculty and clinical instructors to model professionalism for the athletic training student. In return students are expected to promote and maintain professional conduct at all times.

        Students who fail to comply with professional conduct will be subject to disciplinary actions. The following list outlines professional traits, but in no way is meant to be inclusive:

        • Professional Dress and Appearance:
          Athletic Training students working with Heidelberg Athletic training and off-campus sites may be issued certain items that remain the property of Athletic Training. Students are expected to provide additional clothing, at their own expense, that is in compliance with each site’s dress code. At the conclusion of the student’s time in our program, some non-expendable clothing items may have to be returned.
          1. It is the responsibility of the Athletic Training student to seek out a place to store, secure and change clothes at each facility, if necessary.
          2. Standards of professional dress will be established by each individual site and/or supervising Approved Clinical Instructor (ACI)/Clinical Instructor (CI).
          3. Athletic Training students shall keep a professional appearance during their clinical rotations. Students are expected to shower/shave daily. Some clinical settings might require the removal of piercing(s).
        • Interpersonal Relationships
          As an Athletic Training student you will have extensive interaction with student athletes at Heidelberg. As a result you may become friends with many of them. It is the policy of the ATEP to discourage the Athletic Training student from fraternization with student athletes or other Athletic Training students associated with a sport they are currently working with. If this does occur, the ATEP director will have the prerogative to reassign the student(s) involved to a new site. These fraternization rules are standard at many places of employment and exist for your own protection and benefit.
        • Confidentiality
          All information regarding the health of a student athlete is confidential and is not to be shared by the athletic training student with anyone not directly involved in the care of the student athlete. Any breach of the confidentiality policy will result in re-assignment to an alternate clinical site.
        • Punctuality
          The athletic training student is expected to be punctual, arriving at whichever time has been established with the clinical instructor. If the Athletic Training student has a conflict at any time he/she needs to contact his/her clinical instructor as soon as possible for resolution.
        • Adherence to Athletic Training Room and Affiliated Site Rules and Regulations
          Students are expected to adhere to the rules and regulations of each medical care facility during clinical assignments. It is the student’s responsibility to gain clarification on any rules or regulations set forth in the clinical setting.
        • Code of Ethics
          Students are expected to promote professional conduct in compliance with the code of ethics set forth by the National Athletic Trainers’ Association.
        • Harassment and discrimination in any form (sexual, verbal, and/or physical) is strictly prohibited and will not be tolerated. Any student found to be in violation will be immediately dismissed from the ATEP. Students should report any problems with other students, faculty members, coaches, athletes or clinical instructors to the ATEP Director immediately.

      Policy on Disciplinary Actions

      The ATEP will operate on a “three strikes and you’re out” policy for the enforcement of the policy on professional conduct. If not initiated by the ATEP Director, the supervising ACI/CI will contact the ATEP Director in the event disciplinary action is warranted.

      • 1st Offense - will result in a written warning that will be placed in the student’s comprehensive ATEP file.
      • 2nd Offense - will result in a second written warning that will be placed in the student’s comprehensive ATEP file.
      • 3rd Offense - will result in expulsion letter from the ATEP Director.

      An offense warranting disciplinary action may be defined, but is not limited to the examples below:

      • Violation of the ATEP Policy on Professional Conduct
        • For example: Failure to attend a clinical assignment without an approved leave of absence form completed prior to the absence or a valid excusable reason for absence
      • Display of unprofessional behavior during a clinical rotation or ATEP function.
        • For example: Use of inappropriate language and or behavior during clinical hours.

      Special Note: The ATEP Director reserves the sole authority to expedite the three strikes process to a higher level of action for offenses that warrant such a response under his/her discretion.

      An offense warranting such action may be defined, but is not limited to the examples below:

      • Violations of City, County, State, Federal Laws
        • For example receiving any legal citations that would make the student ineligible for ethical endorsement for the BOC® Exam by the ATEP Director
      • Violations of any Heidelberg University Academic or Institutional policies
        • For example being found guilty of Academic Dishonesty in any ATR course
        • For example physical or verbal assault of any member of the AT Department or any of its affiliates
      • Violations of the OTPTAT Board of Ohio, OATA, GLATA, and/or NATA Code of Ethics

      For example displaying behavior deemed as an unprofessional representation and/or reflection on the Athletic Training Profession

      Appeals: Students may appeal decisions if they feel they are not being treated fairly. Appeals of decisions should be made in the following order:

      1. ATEP Director
      2. Dean of Professional Studies
      3. VPAA
      4. Educational Policies Committee
      5. NOTE: Dismissal from the Athletic Training Education Program does not automatically lead to dismissal from Heidelberg.

        Policy on Student Travel Activities

        There are three (2) situations where an athletic training student will travel as a part of the clinical education experience within the ATEP (SEE BELOW). In all situations, any Athletic Training Student(s) traveling as representatives of the Heidelberg University Athletic Training Education program and Heidelberg University are expected to conduct themselves with the highest level of professionalism. Failure to do so could potentially negatively impact your future status in the ATEP and in the profession of Athletic Training. For expectations related to dress code when traveling, student should consult with their supervising Clinical Instructor.

        1. Supervised Athletic Team Travel Opportunities
          Supervised is defined as traveling off-campus with a Heidelberg University Approved Clinical Instructor (ACI) to an athletic event, practice or competition. All athletic training students are required to participate in supervised travel as a part of the clinical education requirement for the ATEP as assigned by the supervising ACI. The hours accumulated during this type of travel must be a composite portion of the minimum total number of clinical hours (800) required to complete the ATEP.
        2. Academic Related Travel
          Athletic Training students will also occasionally travel with a Heidelberg University Athletic Training Department faculty member to academic conferences and other educational events.